At the University of Miami, we respect and value your privacy. We believe in transparency and want you to understand what information we collect from you when you visit the University’s websites and what control you have over that information. This Privacy Statement describes, in general terms, how we collect your information, why we collect your information, how we use or share your information, and what control you have over your information.
Our Privacy Statement applies to the use of your personal information by the University of Miami through the browsing or use of its main website (www.miami.edu) or any website with the University of Miami domain. The information published here is limited to the use of personal information by University of Miami websites.
When this statement mentions “University,” “we,” “us,” or “our,” it refers to the University of Miami in its capacity as the Data Controller. That is, the responsible party for your information under this Privacy Statement. The University of Miami’s websites and applications, collectively, will hereinafter be referred to as the “University Website.”
This site contains links to other non-University of Miami sites. The University of Miami does not process this information and is not responsible for the privacy practices and/or the content of such websites. Please be sure to check the individual privacy policies of those sites. Additionally, we are not responsible for the privacy practices and/or content of our business partners’ websites, even if the University of Miami’s brand appears on their page. The University of Miami has no control over the information gathered by those websites and is not responsible for any information collected by such websites.
When visiting the University Website, we collect or receive your personal information in different ways. At times, you may choose what information you want to provide to us but sometimes we obtain information when you browse through our website. There are three general categories of information we collect.
The University automatically receives and records information from your browser or mobile device when you visit the University Website. This information is necessary given our legitimate interest in being able to provide and improve the functionalities of the University Website and to enable us to comply with legal obligations.
In addition to information collected automatically, we collect information you share with us while using the University Website. In order to provide you certain services, we ask for and collect the following personal information about you:
We may collect information, including personal information, which others provide about you when they use the University Website, or obtain information from other sources and combine that with information we collect through the University Website. We do not control, supervise, or respond for how third parties providing your information process your personal data, and any information request regarding the disclosure of your personal information to us should be directed to such third parties.
We use, store, and process information, including personal information, about you to provide, understand, improve, and develop the University Website and comply with our legal obligations.
We process this information given our legitimate interest in improving the University Website and your experience with it.
We process this information given our legitimate interest in protecting the University Website and to comply with applicable laws.
We will process your personal information for the purposes listed in this section given our legitimate interest in undertaking marketing activities to offer you products or services that may interest you. You can opt-out of receiving marketing communications from us by following the unsubscribe instructions included in our marketing communications or by sending an email to webrequest@miami.edu.
We process this information given our legitimate interest in improving payment services and our users’ experience with it, and where it is necessary for the adequate performance of the contract with you and to comply with applicable laws.
Where you have provided consent, we share your information, including personal information, as described at the time of consent, such as when you participate in promotional activities conducted by the University’s partners or third parties.
We may disclose your information, including personal information, to courts, law enforcement or governmental authorities, or authorized third parties, if and to the extent we are required or permitted to do so by law or if such disclosure is reasonably necessary:
Where appropriate, we may notify you about legal requests for your information unless:
The University of Miami uses third party service providers to help us provide services related to the University Website. Service providers may help us:
These providers have limited access to your information to perform these tasks on our behalf, and are contractually bound to protect it and to use it only for the purposes for which it was disclosed and consistent with this Privacy Statement.
The University Website may contain links to third party websites or services, such as third party integrations, co-branded services, or third party- branded services.
The University of Miami does not own or control these third parties and when you interact with them, you may be providing information directly to the third party, the University of Miami, or both. These third parties will have their own rules about the collection, use, and disclosure of information. We encourage you to review the privacy policies of the other websites you visit.
The University of Miami does not knowingly collect online contact information from children under 13 years of age without prior parental consent or parental notification, which will include an opportunity for the parent to prevent use of the information and/or participation in the activity.
In the absence of prior parental consent, online information will only be used to respond directly to the child’s request. Such information will not be used for other purposes without prior parental consent. We do not distribute to third parties any personally identifiable information of children without prior parental consent. We do not give the ability to publicly post or otherwise distribute personally identifiable contact information without prior parental consent. We do not offer special games, prizes, or other activities, to entice users to divulge more information than is needed to participate in the activity. We will, however, provide personal information collected about children if required by law, for example, to comply with a court order or a subpoena, protect the rights, property, or personal safety of the University of Miami, its employees, its users, or members of the public or to protect the integrity, safety, and security of our websites.
You may exercise any of the rights applicable to you, which are described in this section, by sending an email to privacy@miami.edu. Please note that we may ask you to verify your identity before taking further action on your request.
If we process your information based on our legitimate interests or in the public interest, you can object to this processing in certain circumstances. In such cases, we will cease processing your information unless we have compelling legitimate grounds to continue processing or where it is needed for legal reasons. Where we use your data for direct marketing purposes, you can always object using the unsubscribe link in such communications or by sending an email to webrequest@miami.edu.
Data subjects located in the EU may have certain additional rights in connection with the processing of personal data under the GDPR. For more information about how data subjects may exercise their rights under the GDPR, please visit the University’s GDPR webpage.
You may access and update some of your information through your CaneID account settings. You are responsible for keeping your personal information up- to-date.
You have the right to ask us to correct inaccurate or incomplete personal information concerning you (and which you cannot update yourself within your CaneID account).
In some jurisdictions, applicable law may entitle you to request copies of your personal information held by us. You may also be entitled to request copies of personal information that you have provided to us in a structured, commonly used, and machine-readable format and/or request us to transmit this information to another service provider (where technology allows).
Some of the information we collect or that you provide may be saved for a designated or indefinite period of time, but we will not disclose the information to third parties or government agencies, unless required to do so by state or federal law, in support of University-sponsored programs or activities, or to protect the integrity, safety, and security of our websites and applications. If you no longer want us to use your information to provide certain University Website services to you, you can request that we erase your personal information and close your CaneID account. Please note that if you request the erasure of your personal information:
As mentioned, the efficient management of the University’s records and information is necessary to support its core functions, to comply with its legal and regulatory obligations, and to contribute to the effective management of its activities. However, the University tries to adhere to minimum retention periods for various classes of records and data. For more information about the University’s records management, please see our Records Management Schedule.
Where you have provided your consent to the processing of your personal information by the University of Miami you may withdraw your consent at any time by changing your CaneID account settings or by sending a communication to the University of Miami specifying which consent you are withdrawing. Please note that the withdrawal of your consent does not affect the lawfulness of any processing activities based on such consent before its withdrawal.
Additionally, in some jurisdictions, applicable law may give you the right to limit the ways in which we use your personal information, in particular where:
In some jurisdictions, applicable law may entitle you to require the University of Miami not to process your personal information for certain specific purposes (including profiling) where such processing is based on legitimate interest. If you object to such processing, the University of Miami will no longer process your personal information for these purposes unless we can demonstrate compelling legitimate grounds for such processing or such processing is required for the establishment, exercise, or defense of legal claims.
Where your personal information is processed for direct marketing purposes, you may, at any time, ask the University of Miami to cease processing your data for these direct marketing purposes by sending an e-mail to webrequest@miami.edu.
You have the right to lodge complaints about the data processing activities carried out by the University of Miami before a supervisory authority at the University or before the corresponding data protection authorities.
The security of your personal information is important to us. We continuously implement and update administrative, technical, and physical security measures to protect your information against unauthorized access, loss, destruction, or alteration.
If you know or have reason to believe that your CaneID account credentials have been lost, stolen, misappropriated, or otherwise compromised, or in case of any actual or suspected unauthorized use of your CaneID account, please contact the University of Miami Help Desk, help@miami.edu, 305-284-6565 or the Chief Information Security Officer at ciso@miami.edu, 305-284-1526.
Unfortunately, no method of transmission over the internet or method of electronic storage is 100 percent secure. Therefore, while we strive to protect your personal information, we cannot guarantee its absolute security. For CaneID account users, we offer optional advanced security settings, such as two- factor authentication for signing in.
The security of your personal information is important to us. We continuously implement and update administrative, technical, and physical security measures to protect your information against unauthorized access, loss, destruction, or alteration.
If you know or have reason to believe that your CaneID account credentials have been lost, stolen, misappropriated, or otherwise compromised, or in case of any actual or suspected unauthorized use of your CaneID account, please contact the University of Miami Help Desk, help@miami.edu, 305-284-6565 or the Chief Information Security Officer at ciso@miami.edu, 305-284-1526.
Unfortunately, no method of transmission over the internet or method of electronic storage is 100 percent secure. Therefore, while we strive to protect your personal information, we cannot guarantee its absolute security. For CaneID account users, we offer optional advanced security settings, such as two-factor authentication for signing in.
If you have questions or complaints about this Privacy Statement, the University of Miami’s information handling practices, or the processing of personal data under the GDPR, contact the University’s data privacy officer, Helenmarie Mirle Blake, at privacy@miami.eduor 305-243-5000.